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  • Personal Seal
  • People Who Can Register a Personal Seal
  • Personal Seals That Can Be Registered
  • Procedures for Personal Seal Registration
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Information for Daily Life  Personal Seal

Top Page  >>  Information for Daily Life  >>  Personal Seal
It is recommended that you have a personal seal (inkan) made. You may sometimes hear personal seals referred to as a hanko. Personal seals can be made at any seal-making shop and are used in the same way as signatures. A registered seal (jitsuin) is used  for important documents, for example when buying real estate property, automobiles or houses. It is necessary to register your seal to use it as a registered seal.

People Who Can Register a Personal Seal

Those registered as a resident of Hamamatsu and over 15 years old.

Personal Seals That Can Be Registered

The personal seal that you can register depends on the name displayed on your residence card or special permanent resident’s certificate. Please refer to the table below.
You can register under the katakana spelling of either your common name or full name. However, you must register the katakana reading of your full or common name in advance on your resident record (juminhyo) at the Ward Municipal Services Division of your local ward office.

Personal Seals That Can Be Registered

  Name as displayed on card
Alphabet Only Alphabet and Kanji
Nationality ROK, DPRK, China, Taiwan Alphabet Alphabet or Kanji
All other nationalities Alphabet or Katakana  

Procedures for Personal Seal Registration

Where

* Foreign residents should go the Ward Municipal Services Division of their local ward office.

Municipal Services Div.

Who

In person (see below for details on using a proxy)

Forms to be Submitted

Personal Seal Registration Application (inkan toroku shinseisho)

Items to Bring

・Seal to be registered
・Personal identification (e.g. residence card or special permanent resident certificate)

Cost

Free (a fee of 350 yen is charged for re-registration)

Processing Time

Same day

Note

* ID where the individual’s name or address is different cannot be used to confirm identity.
* Personal identification that has expired will not be accepted.

Regarding Proxies

In cases when the registration of a personal seal by proxy is unavoidable, several days will be required to register the seal.

The seal is registered in two steps.
Step 1: Submission of Personal Seal Registration Application (inkan toroku shinseisho) and Proxy Selection Notice (dairinin sennin todoke)
Step 2: Submission of the reply form (kaitosho) from the Inquiry Form (shokaisho) sent from the ward office to the person seeking registration.
* Make sure to submit the reply form to the same desk at which you completed step 1.

Items to Bring When Registering Through a Proxy

Seal to be registered, proxy's personal seal, Proxy Selection Notice (dairinin sennin todoke) stamped and signed by the individual seeking registration of personal seal
* Please collect the necessary forms in advance: Personal Seal Registration Application (inkan toroku shinseisho) and Proxy Selection Notice.
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