Canal Hamamatsu | Top Page > Living in Japan > Resident Registration
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更新日：2022年7月19日
Resident Registration
Immigration Procedures
When
Within 14 days of entering Japan and deciding on an address in Hamamatsu
Who
The applicant in person, a proxy or people who are registered in the same household
Forms to be Submitted
Moving-In Notification (tennyu todoke)
Items to Bring
The Residence Card (zairyu kado) or Special Permanent Resident Certificate (tokubetsu eijusha shomeisho) and passport of the person who has entered Japan, and documents certifying their family relations (originals and Japanese translations).
If a representative will come instead, they must also bring identification and a letter of attorney written by the applicant.
If the applicant has children of under high school age, please contact the divisions in charge of child allowance and medical subsidies regarding what you need to bring.
Cost
Free
Where
Ward Municipal Services Division
Births
When
Within 14 days of birth (including the day of birth)
Who
Father or mother
Forms to be Submitted
Notification of Birth (shussho todoke)
Items to Bring
Official Birth Certificate Issued by a Doctor
Cost
Free
Processing Time
Same day
Where
Ward Municipal Services Division
Change to Name, Date of Birth, Gender, or Nationality
When
Anytime that there has been a change to details
Who
The applicant in person, a proxy or an intermediary
※If you are a Special Permanent Resident and an intermediary will do your procedures for you, please contact the Ward Municipal Services Division of the Ward that you are living in prior to going there.
Forms to be Submitted
Notification of Changes to Registered Matters (kisai jikou henkou todoke), etc.
Other Materials to be Attached
1 photograph taken within the last three months (4.0 cm tall by 3.0 cm wide, front view from the chest upwards, head uncovered, nothing in the background).
No photo is required for minors under 16 years of age.
Items to Bring
・Passport, Residence Card or Special Permanent Resident Certificate
・Documentation that proves the change in information (originals and Japanese translations)
Cost
Free
Where
Special permanent residents must go to their local Ward Municipal Services Division. Persons holding other residence statuses must go to the immigration bureau office with jurisdiction of your area.
Change of Address
The applicant in person, a proxy or people who are registered in the same household
| When moving into Hamamatsu from another municipality | When you move within Hamamatsu City |
When you move to another municipality from Hamamatsu City to another municipality or abroad |
|
|---|---|---|---|
| When | Within 14 days from the day you start living in Hamamatsu | Within 14 days from the day you start living at your new address | From 2 weeks before the planned date of the move until 14 days after moving-in. |
| Who | The applicant in person, a proxy or a member of the same household or people who are registered in the same household | The applicant in person, a proxy or a member of the same household or people who are registered in the same household | |
| Forms to be Submitted | Moving-In Notification (tennyu todoke) |
Change of Address Notification (tenkyo todoke) |
Moving-Out Notification (tenshutsu todoke) |
| Items to Bring |
・ Moving-out certificate ・Residence Card or Special Permanent Resident Certificate ・Documents certifying family relations (originals and Japanese translation) ・My Number Card (If you have one) ・National Health Insurance Card (persons who have one) ・National Pension Handbook (persons who have one) ・Latter-Stage Elderly Medical Insurance Card (If you have one) ・Passport (If you have just acquired a new residency status) ・If a representative will come instead, they must also bring their identification and a letter of attorney written by the person that is changing residence. ・If you wish for your children to commute to a public school in Hamamatsu City, please contact the division in charge of school enrolment procedures. ・If the applicant has children under high school age, please contact the divisions in charge of child allowance and medical subsidies. |
・Residence Card or Special Permanent Resident Certificate ※Required if there has been a change in the status of the relationship to the head of the household. ・My Number Card (If you have one) ・Latter-Stage Elderly Medical Insurance Card (If you have one) ・Enrolment Certificate (If you are commuting to a public elementary or junior high school in Hamamatsu, or have transferred schools.) ・If a representative will come instead, they must also bring their identification and a letter of attorney written by the person that is changing residence. |
・Residence Card or Special Permanent Resident Certificate ・My Number Card (If you have one) ・Citizen Card (If you have one) ・Beneficiary Certificate of Medical Expense Aid for Infants, and Elementary, Junior High and High School Students (If you have one) ・National Pension Card (If you have one/ when leaving the country) ・If a representative will come instead, they must also bring their identification and a letter of attorney written by the person that is changing residence. |
| Cost | Free | Free | Free |
| Processing Time | Same Day | Same Day | Same Day |
| Where | Ward Municipal Services Division | Ward Municipal Services Division | Ward Municipal Services Division |
Requesting a Copy of your Resident Record (juminhyo)
When
Anytime
Who
The applicant in person, a proxy or people who are registered in the same household (proxy in possession of letter of attorney from the applicant)
Cost
350 yen per certificate (cash only)
Processing Time
Same Day
Where
Ward Offices, Community Collaboration Centers, Municipal Service Counters, Fureai Center
Weekdays, 8:30‐ 17:15
City Hall Online Naka Ward PR Corner (1F Regional Information Center)
1-12-7 Chuo, Naka-ku, Hamamatsu, 1F Regional Information Center (Tel: 053-457-2057)
9:00‐ 17:00
* Closed: Saturdays, Sundays, National Holidays, New Year's Holiday (Dec. 29 - Jan. 3)
NB
Only available to foreigners registered in Hamamatsu