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Resident Registration
Top Page >> Living in Japan >> Resident Registration
Entering Japan
When
Within 14 days of entering Japan and deciding on an address
Who
The applicant in person, a proxy or a member of the same household.
Forms to be Submitted
Moving-In Notification (tennyu todoke)
Items to Bring
The Residence Card (zairyu kado) or Special Permanent Resident Certificate (tokubetsu eijusha shomeisho) and passport of the person who has entered Japan, and documents certifying their family relations (originals and Japanese translations).
In the case of a proxy, the proxy must also bring their own identification and a letter of attorney.
In the case of a proxy, the proxy must also bring their own identification and a letter of attorney.
Cost
Free
Where
Births
When
Within 14 days of birth (including the day of birth)
Who
Father or mother
Forms to be Submitted
Notification of Birth (shussho todoke)
Items to Bring
Notification of New Birth Certificate (shushotodoke shomeisho) or Birth Certificate (shussan shomeisho)
Cost
Free
Processing Time
Same day
Where
Change to Name, Date of Birth, Gender, or Nationality
When
Anytime that there has been a change to details
Who
The applicant in person, a proxy or an intermediary
Forms to be Submitted
Notification of Changes to Registered Matters (kisai jikou henkou todoke), etc.
Other Materials to be Attached
1 photograph taken within the last three months (4.0 cm tall by 3.0 cm wide, front view from the chest upwards, head uncovered, nothing in the background).
No photo is required for minors under 16 years of age.
No photo is required for minors under 16 years of age.
Items to Bring
・Passport, Residence Card or Special Permanent Resident Certificate
・Documentation that proves the change in information (originals and Japanese translations)
・Documentation that proves the change in information (originals and Japanese translations)
Cost
Free
Where
Special permanent residents must go to their local Ward Municipal Services Division. Persons holding other residence statuses must go to the immigration bureau office with jurisdiction of your area.
Change of Address
| When moving into Hamamatsu from another municipality | When you move within Hamamatsu City | When you move to another municipality outside of Hamamatsu City | |
|---|---|---|---|
| When | Within 14 days from the day you start living in Hamamatsu | Within 14 days from the day you start living at your new address | From 2 weeks before the proposed day of move until the actual day of the move |
| Who | The applicant in person or a member of the same household | The applicant in person or a member of the same household | The applicant in person or a member of the same household |
| Forms to be Submitted | Moving-In Notification (tennyu todoke) |
Change of Address Notification (tenkyo todoke) |
Moving-Out Notification (tenshutsu todoke) |
| Items to Bring | ・Residence Card or Special Permanent Resident Certificate ・Documents certifying family relations (originals and Japanese translation) ・National Health Insurance Card (persons who have one) ・Long-Term Care Insurance Card (persons who have one) ・National Pension Handbook (persons who have one) ・Moving-Out Notification ・Passport |
・Residence Card or Special Permanent Resident Certificate ・Documents certifying family relations (originals and Japanese translation) ・National Health Insurance Card (persons who have one) ・Long-Term Care Insurance Card (persons who have one) ・Latter-Stage Elderly Medical Insurance Card (persons who have one) |
・Residence Card or Special Permanent Resident Certificate ・Documents certifying family relations (originals and Japanese translation) ・National Health Insurance Card (persons who have one) ・Long-Term Care Insurance Card (persons who have one) ・Latter-Stage Elderly Medical Insurance Card (persons who have one) |
| Cost | Free | Free | Free |
| Processing Time | Same Day | Same Day | Same Day |
| Where | Ward Municipal Services Division | Ward Municipal Services Division | Ward Municipal Services Division |
Requesting a Copy of your Resident Record (juminhyo)
When
Anytime
Who
・The applicant in person or a member of the same household
・A proxy in possession of letter of attorney from the applicant
・A proxy in possession of letter of attorney from the applicant
Cost
350 yen per certificate (cash only)
Processing Time
Same Day
Where
Ward Offices, Community Collaboration Centers, Municipal Service Counters
Weekdays, 8:30‐ 17:15City Hall Online Naka Ward PR Corner (1F Regional Information Center)
1-12-7 Chuo, Naka-ku, Hamamatsu, 1F Regional Information Center (Tel: 053-457-2057)9:00‐ 17:00
* Closed: Saturdays, Sundays, National Holidays, New Year's Holiday (Dec. 29 - Jan. 3)
NB
Only available to foreigners registered in Hamamatsu
