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  • Resident Registration
  • Entering Japan
  • Births
  • Change to Name, Date of Birth, Gender, or Nationality
  • Change of Address
  • Requesting a Copy of your Resident Record (juminhyo)
Additional articles
  • Notice to All Foreign Residents regarding the New Residency Systems
  • Procedures for Staying in Japan

Living in Japan  Resident Registration

Top Page  >>  Living in Japan  >>  Resident Registration

Entering Japan

When

Within 14 days of entering Japan and deciding on an address

Who

The applicant in person, a proxy or a member of the same household.

Forms to be Submitted

Moving-In Notification (tennyu todoke)

Items to Bring

The Residence Card (zairyu kado) or Special Permanent Resident Certificate (tokubetsu eijusha shomeisho) and passport of the person who has entered Japan, and documents certifying their family relations (originals and Japanese translations).
In the case of a proxy, the proxy must also bring their own identification and a letter of attorney.

Cost

Free

Where

Ward Municipal Services Division
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Births

When

Within 14 days of birth (including the day of birth)

Who

Father or mother

Forms to be Submitted

Notification of Birth (shussho todoke)

Items to Bring

Notification of New Birth Certificate (shushotodoke shomeisho) or Birth Certificate (shussan shomeisho)

Cost

Free

Processing Time

Same day

Where

Ward Municipal Services Division
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Change to Name, Date of Birth, Gender, or Nationality

When

Anytime that there has been a change to details

Who

The applicant in person, a proxy or an intermediary

Forms to be Submitted

Notification of Changes to Registered Matters (kisai jikou henkou todoke), etc.

Other Materials to be Attached

1 photograph taken within the last three months (4.0 cm tall by 3.0 cm wide, front view from the chest upwards, head uncovered, nothing in the background).
No photo is required for minors under 16 years of age.

Items to Bring

・Passport, Residence Card or Special Permanent Resident Certificate
・Documentation that proves the change in information (originals and Japanese translations)

Cost

Free

Where

Special permanent residents must go to their local Ward Municipal Services Division. Persons holding other residence statuses must go to the immigration bureau office with jurisdiction of your area.
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Change of Address

When moving into Hamamatsu from another municipality When you move within Hamamatsu City When you move to another municipality outside of Hamamatsu City
When Within 14 days from the day you start living in Hamamatsu Within 14 days from the day you start living at your new address From 2 weeks before the proposed day of move until the actual day of the move
Who The applicant in person or a member of the same household The applicant in person or a member of the same household The applicant in person or a member of the same household
Forms to be Submitted Moving-In Notification
(tennyu todoke)
Change of Address Notification
(tenkyo todoke)
Moving-Out Notification
(tenshutsu todoke)
Items to Bring ・Residence Card or Special Permanent Resident Certificate
・Documents certifying family relations (originals and Japanese translation)
・National Health Insurance Card (persons who have one)
・Long-Term Care Insurance Card (persons who have one)
・National Pension Handbook (persons who have one)
・Moving-Out Notification
・Passport
・Residence Card or Special Permanent Resident Certificate
・Documents certifying family relations (originals and Japanese translation)
・National Health Insurance Card (persons who have one)
・Long-Term Care Insurance Card (persons who have one)
・Latter-Stage Elderly Medical Insurance Card (persons who have one)
・Residence Card or Special Permanent Resident Certificate
・Documents certifying family relations (originals and Japanese translation)
・National Health Insurance Card (persons who have one)
・Long-Term Care Insurance Card (persons who have one)
・Latter-Stage Elderly Medical Insurance Card (persons who have one)
Cost Free Free Free
Processing Time Same Day Same Day Same Day
Where Ward Municipal Services Division Ward Municipal Services Division Ward Municipal Services Division
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Requesting a Copy of your Resident Record (juminhyo)

When

Anytime

Who

・The applicant in person or a member of the same household
・A proxy in possession of letter of attorney from the applicant

Cost

350 yen per certificate (cash only)

Processing Time

Same Day

Where

Ward Offices, Community Collaboration Centers, Municipal Service Counters

Weekdays, 8:30‐ 17:15

City Hall Online Naka Ward PR Corner (1F Regional Information Center)

1-12-7 Chuo, Naka-ku, Hamamatsu, 1F Regional Information Center (Tel: 053-457-2057)
9:00‐ 17:00
* Closed: Saturdays, Sundays, National Holidays, New Year's Holiday (Dec. 29 - Jan. 3)

NB

Only available to foreigners registered in Hamamatsu
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